Notary Disclaimer:

Notaries are public officials appointed by the governments of the 50 U.S. states, the District of Columbia and the five U.S. territories to serve their citizens as trusted, impartial witnesses to document signings.

A Notary’s geographic authority to perform notarizations is strictly limited to the boundaries of the appointing state or jurisdiction and to the term of the commission, which may vary from 2 to 10 years. They must also uphold the law of the appointing state or jurisdiction. When performing official notarial acts, Notaries are serving the public service on behalf of their state. They cannot violate the law at anyone’s request and that includes employers, clients, friends or family members.

Notaries must also be impartial, which means they must never refuse to serve, or to discriminate in their quality of service, based off an individual’s race, nationality, religion, politics, sexual orientation or status as a non-customer. As representatives of the state, Notaries must perform their official duties with respect and seriousness for the public service role they play as a trusted, impartial witness. And no person may represent someone in court or a legal proceeding, or charge and collect a fee for such representation unless they are licensed to practice law in that state.

To help Notaries avoid the Unauthorized Practice of Law (UPL) The Notary Public Code of Professional Responsibility provides the following list of services Notaries are NOT allowed to offer customers:

  • Notaries may not choose the particular document a customer may need for a transaction.
  • Notaries may not choose the type of notarization or certificate wording for a given document. The customer must decide.
  • Notaries may not prepare a document or give advice on how to fill out, draft or complete a document.
  • Notaries may not provide legal advice or answer questions about a legal matter.